COMPETITION RULES (Version 14 of 22 Sep 2015)
GENERAL
DEFINITIONS
FORMAT
PRINTS
PDI (Projected Digital images)
1. Monthly Competition
2. Open Print Competition (For the Open Print Trophy)
3. Open PDI Competition (Formerly The Herbie Cox Trophy)
4. Panel of Three
5. Audio-Visual Competition (if held)
6. Most Prolific Worker (The Bill Bessant Print)
7. Night Of The Year
8. CONSISTENCY AWARDS
9. TROPHIES
10. DISPUTES
11. OSPS Panel for External Events
These rules may be changed by the vote of members at an AGM or EGM. Where necessary interpretation of the rules will be by the Competition Secretary in agreement with the Committee.
GENERAL
- Ideally digital entries should be submitted by the Sunday prior to the competition date. Exceptionally entries may be sent NOT LESS THAN 24 HOURS before the start of the competition. Repeat offenders may be declined.
ii) Exceptionally Print entries may be presented NOT LATER THAN 15 minutes before the start of the competition, PROVIDED THAT THE COMPETITION SECRETARY HAS PRIOR NOTICE.
iii)To avoid embarrassment to the Competition Secretary and the Judge no entries will be accepted later than 15 minutes before the published start time of the meeting.
DEFINITIONS
i) SENIOR WORKER
Either :‑ A member who has gained at least 100 marks from entries receiving seals or scoring 8.5 or over in a particular Primary Category.
Or :‑ A member who has demonstrated to the Committee the ability to produce consistent work of a high standard.
ii) PRIMARY WORKER
A member who does not yet qualify for SENIOR status in a given category.
iii) Qualifying PRIMARY workers will normally transfer to SENIOR status at the end of a season.
iv)An OPEN CLASS is one for which both Primary and Senior workers are eligible.
v) An image is considered to be MONOCHROME if it (in addition to a straight black and white image) is a toned black and white image with or without different shades OR a black and white image to which partially ONE colour has been added (by toning, filtering, or sticking on other elements, etc).
FORMAT
Except where otherwise stated the following apply:-
PRINTS
i) Primary prints must be at least 35 sq. ins/226 cm2 in area (e.g. 7” x 5”/17.8 cm x 12.7 cm)) excluding the mount.
ii)Prints must be mounted and clearly labelled on the reverse with author’s name & class, and a title or other identifying mark.
iii) Prints must not exceed 50cm x 40cm including mounts.
iv) Prints may be derived from any photographic process, and may be produced by the author or by a third party, but copyright must be at the disposal of the author
v) Digital Image entries must be derived solely from the author's original work.
PDI (Projected Digital Image)
Note: Due to the variables of digital projection the committee cannot guarantee that all digital images will be projected identically to the intended image, to minimise any variance please ensure you use the colour settings below. It is also advisable to perform monitor calibration, to increase the accuracy of the projected image.
- PDI files must be up to but not exceeding 1600pixels in width and up to but not exceeding 1200 pixels in height in .JPG format, must not contain layers, should be 8 bits/channel, may be in either RGB or Greyscale mode and the colour space should be sRGB. (If the colour space is not set to sRGB, the image colours may be projected differently.)
- The filename format should be Author_Title_Class where Author and Title fields may contain a space, Title should not exceed 16 characters(including spaces), Class should be the competition it is to be judged in, S for Senior, P for Primary or O for Open. (Use L Left, C Centre, R Right for panel of 3 entry)
- Examples: An Author_My Picture_S, A Worker_My First Attempt_P (Please note that punctuation marks including "?" are not permitted in file names.)
1. Monthly Competition
CATEGORIES
Monochrome Print Category Colour Print Category
Class A. Primary Class C. Primary
Class B. Senior Class D. Senior
PDI Category
Class E. Primary
Class F. Senior
ASSESSMENT
i) Each entry is marked out of 10.
ii) To encourage or recognise outstanding work the Judge may, at their discretion, award a ‘Seal of Merit’ for highly commended work.
iii) The committee may also award Seals of Merit in special circumstances.
iv) Entries which receive marks of nine or more, or which are awarded a ‘Seal of Merit’, will receive an appropriate label and become are eligible for entry in the Night of the year competition.
v) In order to prevent too many or too few entries becoming eligible in a particular competition the Competition Secretary, in consultation with the committee may raise or lower this ‘pass’ mark. In this event all members affected will be and invited to select a specified number of entries from their eligible work for the competition.
ELIGIBILITY
i) Workers may submit up to 3 entries in each category.
ii) Entries which are eligible for the Night of the Year competition are not eligible for further monthly competitions.
iii) No entry will be eligible for more than two monthly competitions.
iv) If a digital image is used for both a Print and DPI unless there are significant differences they will be considered to be the same entry. i.e. It may be entered twice in the same category or once as a Print and once as a PDI.
2. Open Print Competition (For the Open Print Trophy)
ASSESSMENT
i) A winner and runner-up will be chosen. The winner will be awarded the Open Print Trophy to hold for one year.
ii) The winning and runner-up entries will be awarded Seals of Merit.
iii)The author of the winning entry, where appropriate, will be credited 10 marks towards Senior status if a seal of merit is not awarded.
iv) The author of the runner-up entry, where appropriate, will be credited 8 marks towards Senior status if a seal is not awarded.
v) Authors who are awarded a Seals of Merit, where appropriate, will be credited 10 marks towards Senior status.
vi) Marks awarded in this competition do not count towards the consistency awards.
vii) Entries that gain a Seal of Merit are eligible for the ‘Night of the Year’ Competition.
ELIGIBILITY
i) A member may submit up to 4 entries.
ii) Any print that has appeared in any previous OSPS competition is ineligible.
3. Open PDI Competition (Formerly The Herbie Cox Trophy)
ASSESSMENT
i) A winner and runner‑up will be chosen. The winner will be awarded the Herbie Cox Trophy to hold for one year.
ii) The winning and runner‑up entries will be awarded Seals of Merit.
iii)The author of the winning entry, where appropriate, will be credited 10 marks towards Senior status if a seal of merit is not awarded.
iv) The author of the runner‑up entry, where appropriate, will be credited 8 marks towards Senior status if a seal of merit is not awarded.
v) Authors who receive a Seal of Merit, where appropriate , will be credited 10 marks towards Senior status.
vi) Marks awarded in this competition do not count towards the consistency awards.
vii)Entries that gain a Seal of Merit are eligible for the ‘Night of the Year’ Competition.
ELIGIBILITY
i) A member may submit up to 4 entries.
ii) Any PDI that has appeared in any previous OSPS competition is ineligible.
4. Panel of Three
CATEGORIES
A: Open Print Panel
B: Open PDI Panel
ASSESSMENT
i) A winner and runner‑up will be chosen for each category.
ii) The winners will each be awarded a trophy to hold for one year.
iii)The entries will be judged as panels of three and should therefore fit together as a panel either on a theme or telling a story.
iv) If the order of the panel is significant, then the entry must be clearly marked LEFT, CENTRE, RIGHT.
ELIGIBILITY
i) A member may submit up to 3 panels in each category.
ii) Category A prints must be at least 80 sq. Ins/516 cm2 (e.g. 8” x 10”/20.3 cm x 25.4 cm) excluding the mount.
iii)Trade processed prints are not allowed.
iv) Any print or slide that has appeared in any previous competition is ineligible as part of a panel.
5. Audio-Visual Competition (if held)
ASSESSMENT
i) A winner and runner-up sequence will be chosen.
ii) The winner will receive a trophy to hold for one year.
ELIGIBILITY
i). Each entrant may submit up to three sequences.
ii). A joint entry may be made where both partners have contributed equally to the sequence. (Where one partner is involved in only one aspect of the entry, this cannot be a joint submission).
iii). For all sequences it is expected that the sequence production will be the original work of the entrant(s).
iv). No sequence may exceed twelve minutes duration.
v). The Competition Secretary may omit sequences if the overall entry exceeds the time available. ( In this case the Competition Secretary will where possible take note of the author’s preference but endeavour to ensure equal running time for each entrant.)
vi). Sequences may be pulsed for automatic slide changing, or they may be operated manually.
6. Most Prolific Worker (The Bill Bessant Print)Special Competitions
ASSESSMENT
i) The winner will be the worker who receives the greatest total of marks from internal competitions held during the season.
ii) The winner will receive the ‘'Bill Bessant Print’' to hold for one year.
ELIGIBILITY
i) Actual marks awarded in monthly print and slide competitions
ii) For competitions where marks are not awarded, (e.g. Open Print, Open Slide, Open Digital, Panel of Three, Audio-Visual). The winner will be credited with 10 points, the runner(s) up will be credited with 8 points and all other entries will be credited 5 points. In the event of a joint winner, the marks will be shared between the entrants.
iii)‘Night of the Year’ competitions will not count towards this award
7. Night Of The Year
ASSESSMENT
i) A winner and runner-up will be chosen in each class, Ie:
1. Primary Prints (For the W.J. Holt Cup)
2. Senior Prints (For the Metcalf Trophy)
3. Primary PDI (For the J. Leisnam Cup)
4. Senior PDI (For the Premier Colour Award)
5. Primary Colour Prints (For the Colour Print Trophy)
6. Senior Colour Prints (For the Colour Print Tankard)
ii) Each Class winner will hold the trophy for that class for one year.
ELIGIBILITY
i) All photographs that become eligible during the season will be awarded a ‘'Night of The Year sticker’' and may be entered for the ‘Night of the Year’ competition.
ii)Authors will be reminded of eligible work beforehand.
8. CONSISTENCY AWARDS
i) Trophies will also be awarded for the most consistent print worker and PDI worker during the current season. All marks awarded on any of the Monthly Competitions will count towards the total for the season.
ii)No distinction is made between the Primary and Senior Classes.
9. TROPHIES
i) Trophies may be engraved at the holder's expense expense.
ii) Trophy holders must return trophies promptly when requested.
10. DISPUTES
i) Any queries regarding these rules should be passed to the Competition Secretary or any other committee member.
ii) In case of dispute the decision of the Committee is final.
11. OSPS Panel for External Events
- Rules regarding the annual SPF Exhibition and SPF League Competition are published on the SPF Website, http://www.southerncountiespf.org.uk/